You can share your Outlook calendar with colleagues, customers, friends, or family and make your scheduling process 10 times faster. In this quick guide, we’ll show you how to invite someone to view or edit your calendar in Outlook. At this point you should have successfully shared your calendar on Office365/Outlook.com.
Select the Publish online icon located in the Home tab to publish your Calendar. Your calendar will now be shared, and the recipients will be notified via email. To access the calendar in Outlook, click on the Calendar icon located at the bottom left of the interface. Outlook will present you with a list of shareable calendars. Remember that not all calendars you configure in Outlook can be shared.
Here’s what you need to know to share your Outlook calendar with someone in Microsoft Outlook. There are a few reasons why sharing your Microsoft Outlook calendar with your colleagues, friends, or family may be a good idea. If it’s not in your calendar, it doesn’t exist. So here, at Mailmeteor, we’ve made a habit of adding all our important tasks to our calendar. Which method worked for you? Let me know if this guide has helped you by leaving your comment about your experience.
Step 2: Go to Home Tab and Click on E-mail Calendar
Please like and share this guide to help others. Finally modify the subject if you want and click the Send button to share your Outlook calendar. This will open up your address book. On the “Address Book” dropdown, click “Contacts.” Free up your time from routine correspondence with personalized, easy-customizable, dynamic email templates. It may take a while for Office 365 to sync and remove your calendar from the user’s Outlook.
In the ‘To…’ box type the email address of the recipient(s) you want to share your calendar with, or click the ‘To…’ button to select your recipients from the Address book. The person you’ve chosen appears in Permissions window. By default, they’ll have a permission level of “Can view all details,” which you can change if you want.
You can now select them individually and change their access level as you see fit. Are you looking for an easy way to share your calendar in Microsoft Outlook? Whether you’re working on a team project or need to coordinate with someone else, this guide will show you how to do it. We’ll teach you how to share a calendar in Outlook by using the desktop and web versions of Outlook. And as a bonus, you’ll get tips on managing your calendar permissions. The person will now receive an email telling them that you want to share your calendar with them.
How to Share Your Outlook Calendar by Publishing
For Mac users, sharing your Outlook calendar is simple and helps streamline scheduling with colleagues or friends. Follow these steps to share your calendar seamlessly within the Outlook app. It’s important to know that you can’t set a whole organization or external users as delegates. This permission level is reserved only for specific users or groups. Delegates will have full access to all calendar items, so choose carefully to whom you want to assign this permission level.
- If you’d like to share a non-updatable copy of your calendar, simply email it as attachment.
- Click it to expand the options.
- Both method are described below.
Step 6: Click “Share” to Send Invitation
- To know exactly which level of permission to choose, you need to understand them.
- Enter the username of the user you wish to share your calendar with, and then click the “Send” button.
- That process is pretty seamless, but not much help if your recipient uses a non-Microsoft product.
- Allows you to share a calendar with rights to edit it (e.g. to makes changes, or to add and delete events).
Or click the single option showing in case you have only one. But did you know that you can also share your calendar in Outlook? Sharing your calendar with colleagues ensures that you don’t have to manually share every little detail of your schedule with them when you’re busy. They can just see for themselves. Digital calendars are an important part of our day. They help keep some level of peace and sanity in our lives and help us juggle our various appointments.
Outlook shared calendar permissions
Here’s how you can add it to your calendar view. Select the calendar you want to share and from the Home tab menu, select Calendar Permissions. The calendar will appear in the “Other calendars” list on the left-hand side.
Step 2: Select the Calendar to Share
See how to publish Outlook calendar. Some visibility options (like Delegate) are only available in the Outlook desktop app for Microsoft 365 accounts. It cannot be set up from the web or mobile versions of Outlook, and it only works within your organization. ‘Sharing and Permissions’ dialog box will open.
Open your Google Calendar, click the three dots next to “Add calendar,” and then choose “From URL.” Outlook will notify you whether publishing has completed successfully or not.
Launch Outlook and navigate to your calendars by selecting the ‘Calendar’ icon on bottom left corner. Launch Outlook and navigate to your calendars by selecting the Calendar icon on bottom left corner. In order for colleagues to schedule meetings when working remotely, there must be a high level of coordination. Synchronizing the activities of employees in calendarsis a critical element that promotes communication and work in any business.
Outlook web users should go to outlook.com and log in to their account. Then, go to the very bottom of the navigation bar on the left and click the ‘Calendar’ button to switch from Mail to Calendar. Click the ‘Add’ button to add people who can view your calendar. Enter the username of the user you wish to share your calendar with, and then click the “Send” button.